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You can also anchor margin text to the header and Word will display it on every page! First, open the header by double-clicking the header section. We could easily quit here and have a comprehensive review of adding text to the left margin, but let’s push on. (For more information on Word’s drawing layer, read 10+ ways to avoid drawing layer headaches in Word.) Anchor to the header You can move the box or apply most any formatting that you like, as long as the drawing layer is disabled. In Print Layout (view), Word easily displays the text. You can also change the font’s color, face, and so on. Next, click the Home tab and click Italics in the Font group and Center in the Paragraph group.Choose No Outline from the Shape Outline dropdown in the Shape Styles group.On the Contextual Format ribbon, choose Middle from the Align Text dropdown in the Text group.Notice that the box is about the same height as the paragraph – that will help us center the text later. Use the mouse to drag and drop a text box of the approximate size in the margin.In Word 2003, choose Text Box from the Drawing toolbar (View, Toolbars, Drawing).

Then, choose Draw Text Box (from the list below the gallery options).

Click the Insert menu and Click Text Box in the Text group.

Now, let’s add the text “Use Quick Styles” to the left of the formatting paragraph in the example document, as follows: You can still use all the drawing tools you just won’t have the added headache of working in layers. (In Word 2003, it’s in the General Options section.)

In the Editing Options section, uncheck the Automatically Create Drawing Canvas When Inserting AutoShapes options.

In Word 2003, choose Options from the Tools menu. In Word 2007, click the Office button and then click Word Options.

Click the File tab and choose Options (under Help).

Before you try this, however, be sure to disable Word’s drawing layer, as follows:

Fortunately, a text box is easy to insert, format, and position. When you want to drop text into the margin, as a special visual element, the negative indent won’t do. This method is certainly easy, but the text extends to the right, beyond the margin – it isn’t confined to the margin. If you apply this format often, consider creating a style. In the Indention section, enter a negative Left value, such as -.75.Click the Indents and Spacing tab, if necessary.In Word 2003, choose Paragraph from the Formatting menu. Click the Paragraph group’s dialog launcher (the small arrow in the bottom-right corner).This first method for displaying text in the margin is the easiest – you simply apply a negative left indent as follows: The text box is the easiest method to implement and maintain. When you want to position text completely in the left margin, alongside normal text, you can use a text box, a column, or even a table. You can use a negative left indent for text that starts in the left margin and then extends into the body of the document. You might think adding text to the margin of a document is a job for publishing software, but Word can handle it. Use these simple methods to display text and graphics in the left or right margin of a Word document. Three ways to display text in the margin of a Word document